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Q37. Your organization is using Project Online to facilitate the selection of optimal portfolios.
The Project Management Office (PMO) expects to analyze the portfolio of projects in a short period of time by using the efficient frontier and the strategic value provided by the tool.
You need to ensure the tool provides the expected outcome.
Which three actions should you perform? (Each correct answer presents part of the solution. Choose three.)
A. Create a custom workflow that allows the capture of projects with business-relevant information.
B. Define the list of projects that include cost estimates.
C. Create a custom field to be used as alias when force-in or force-out options are selected.
D. Create a custom cost field to be used as a cost constraint.
E. Define and rank specific business drivers or other factors relevant to the project approval process.
F. Populate and configure the resource pool, including maximum units, resource calendars, and a primary role field.
Answer: B,E,F
Explanation: The following three steps must be performed to prepare for portfolio analysis:
/ (E) Define business drivers or other factors relevant to the project approval process.
/ (B) Define the demand profile, i.e. define the list of projects including resource level of
effort estimates and/or cost estimates.
/ (F) Define the resource supply by populating and configuring the resource pool.
Reference: Portfolio Analysis with Microsoft Project Server 2010, White paper
Q38. You are a program manager for an organization that uses Project Server 2013.
You work in a master project, which contains ten sub-projects. One of your project managers makes changes to a sub-project and publishes it.
You open the master project and realize that these changes are not reflected in the master project schedule.
You need to ensure these changes are reflected in the master project.
What should you do?
A. Open the master project in Project Web App (PWA), click on the Calculate Project to calculate all changes, and then publish.
B. Open the master project in Project Professional 2013, click on the Calculate Project to calculate all changes, and then publish.
C. Open the master project in Project Professional 2013, expand all sub-projects, and then publish.
D. Open the master project in Project Web App (PWA), expand all sub-projects, and then publish.
Answer: C
Q39. You are a project manager for an organization that uses Project Online.
You create a resource plan to provide high level resource demand during the portfolio intake and selection process. Your project is now selected for detailed planning. You complete a detailed work
breakdown structure (WBS).
You need to remove the resource demand from the resource plan.
What should you do?
A. Change the Calculate From setting on the resource plan.
B. Go to Project Center and delete the resource plan.
C. Inactivate the resource plan.
D. Go to Server Settings and delete the resource plan.
E. Set the Publish flag to No on the resource plan.
Answer: A
Q40. You are a program manager. You use Project Server 2013 and Project Professional 2013 to manage your portfolio which includes master projects and sub-projects.
There is a mandatory Enterprise Custom Field called Business Unit that provides lookup values so that project managers can categorize their sub-projects. The Business Unit field has been added to all of the Project Center views.
You need to show all projects within Project Center grouped by business unit.
Which two actions should you perform? (Each correct answer presents part of the solution. Choose two.)
A. Make sure the Subprojects checkbox is checked in ribbon.
B. Set the Filter option to Filter by Business Unit.
C. Set the view from Summary View to the Detail View.
D. Set the Group by option in the ribbon to Business Unit.
Answer: A,D
Q41. An organization is performing a Portfolio Analysis with Project Server 2013 to determine the projects that will be executed the next year. The company has the following base staff: one application developer, one business analyst, one project administrator, and one trainer.
The Resource Analysis is shown the following exhibit. (Click the Exhibit button.)
You need to include all projects and resolve the overallocations in the most cost-effective way.
What should you do?
A. Hire an additional business analyst.
B. Revise the primary cost constraint.
C. Enter new start dates.
D. Use the Force In/Out feature.
Answer: C
Q42. You are a project manager in an organization that uses Project Server 2013. Project team members submit updates to tasks through Project Web App (PWA).
A project team member clicks Remove Task, and you approve it. You apply this change to the project.
The team member indicates that they only want to hide the task from that particular view, not remove the task permanently.
You need to ensure the task is returned to the Tasks page so it can be properly hidden.
What should you do?
A. Mark the task as active and publish the project.
B. Tell the team member to choose Add Row and click Add Team Task.
C. Tell the team member to modify the filter to show incomplete tasks.
D. Assign the team member to the task and publish the project.
Answer: D
Q43. You are a project manager for an organization that uses Project Server 2013.
You are evaluating resource information in the Resource Center. The following information is presented to you on the Resource Availability page:
You need to determine if a team member has available capacity to assist on another project or if this team member is overallocated.
What should you do?
A. The team member has 32 hours available for enterprise projects and should be assigned to the other project.
B. The team member has 8 hours available for enterprise projects and should be assigned to the other project.
C. The team member is overallocated by 32 hours on enterprise projects and is not available to assist on the other project. You should perform resource leveling.
D. The team member is overallocated by 8 hours on enterprise projects and is not available to assist on the other project. You should perform resource leveling.
Answer: D
Q44. You are a program manager in an organization that uses Project Server 2013. The allow master projects to be saved and published function is not enabled.
Your program contains seven active projects managed in Project Online.
You need a way to review the tasks flagged as milestones in all seven active projects at one time.
You open Project Center in Project Web App (PWA).
What should you do next?
A. Select all seven projects and choose Export to Excel on the ribbon.
B. Select all seven projects, open in a temporary master project, expand all tasks, and filter for milestone tasks.
C. Select the Subprojects check box on the ribbon.
D. Create a custom filter in which the Milestone field equals Yes, and apply it to the view.
Answer: B
Q45. You are a project manager in an organization that uses Project Online. Project managers have access to Project Professional 2013 for schedule management.
You create a project schedule with resource assignments on Monday. No resources are overallocated. However, on Tuesday, you open the same project schedule and discover on several of your tasks that resources show as overallocated.
Your project has a lower priority than other projects in the organization.
You need to solve the overallocation by adjusting the Scheduled Start for the resources on your tasks to when the resources are available.
What should you do?
A. Use Task Inspector to reschedule the tasks.
B. Use the Resource Usage view to go to next overallocation.
C. Use Team Planner view to reassign the tasks.
D. Use Task Information to change the priority number of the tasks.
Answer: A
Q46. You are a project manager in an organization that uses Project Server 2013. All project managers have permission to edit all projects.
You edit a project in Project Web App (PWA), make changes, publish the project, and close your browser.
A project manager calls you to report they are unable to open your project for edit in PWA.
You need to resolve this issue. What should you do?
A. Advise the project manager to open the project in Project Professional 2013.
B. Open Project Professional 2013 and use the Clean Up Cache button.
C. Open the Project Center in PWA and use the Check in My Projects button.
D. Open the Project Center in PWA and use the Project Permissions button.
Answer: C
6. You are an area project manager who uses Project Server 2013.
You are aligning and planning your team's availability against existing and proposed projects.
You need to estimate your team members' work load for future time periods against projects that have not completed a work breakdown structure (WBS) yet. You need to account for both existing and planned projects.
What should you do?
A. Create a resource plan for the planned project, assign team members, and estimate the hours expected in the time period expected. Then view total load in the Resource Availability view.
B. Create generic resources in the Resource Center and add them to the project in the Project Web App (PWA).
C. Use budget work resources and assign them to tasks in the project file to view resource load.
D. Export the project tasks to Microsoft Excel, add your proposed projects, and plan your future resource load against those proposed projects. Use Microsoft Excel to view total planned work load.
Answer: A
Q47. You are a portfolio manager in an organization that uses Project Server 2013.
You plan to review the milestones status of a project named Proj1.
You need to create a graphical view of all milestones of Proj1 that allows you to see the Start and Finish dates of each milestone. You need to accomplish this goal in the least amount of time.
What should you do?
A. Open Microsoft Visio and make a data connection against the Project Server database. Write a query that returns the Name, Start, and Finish dates of all milestones of Proj1. Create a chart with that information.
B. Open Microsoft Excel and make a data connection against the Project Server database. Write a query that returns the Name, Start, and Finish dates of all milestones of Proj1. Create a chart with that information.
C. Create a Project view named Milestones with the Task Name, Start, and Finish fields. Filter the view by the Milestone field so that the view only shows milestone tasks. Open Proj1 in Project Web App (PWA), choose the Milestones view, and select all the milestones. Then add them to the Timeline.
D. Create a Microsoft SQL Server Reporting Services (SSRS) report with a data connection against the Project Server database. Write a query that returns the Name, Start, and Finish dates of all milestones of Proj1. Create a chart with that information.
Answer: C
Q48. An organization has performed a portfolio analysis in Project Server 2013 by defining a list of drivers and establishing the prioritization for next year's portfolio.
You are finalizing the second quarter for the next year, which is when changes to the strategy will take place. For transparency reasons, the organization intends to keep historic analysis for a certain number of years.
You need to reevaluate your portfolio for the rest of the year, considering new projects and current executing projects.
Which two actions should you perform? (Each correct answer presents part of the solution. Choose two.)
A. Create new business drivers.
B. Update or inactivate business drivers.
C. Create new driver prioritizations for the current period.
D. Update or delete current driver prioritizations.
Answer: A,C
Q49. You work as a project manager in an organization that uses Project Server 2013. All project managers belong to the Project Management Office (PMO) and use Project Professional 2013.
A member of the PMO is responsible for initiating a new project schedule in Project Server and fills in critical project-level fields such as Sponsor and Project Budget. The PMO publishes the new project and then, through email, instructs the project manager to complete a detailed schedule.
You are responsible for planning and managing the schedule, including approving task updates from team members. After speaking to your team members, you discover that task updates have been submitted, but you are not receiving them; instead, these updates are going to the person in the PMO who initially set up the schedule.
You need to solve this problem. What should you do?
A. Instruct the person in the PMO to open the schedule in Project Professional 2013 and change the status manager to you for all tasks.
B. Instruct the person in the PMO to open the schedule in Project Professional 2013 and change the Publish field to Yes for all tasks.
C. Open the schedule in Project Professional 2013 and change the status manager for all tasks to you.
D. Open the schedule in Project Professional 2013 and change the assignment owner for all tasks to you.
Answer: C
Q50. You are a project manager for an organization that uses Project Server 2013. You have the appropriate permissions to set all baselines. Your project experiences a scope change, which requires you to add tasks to the end of the schedule.
You need to retain historical information for both completed and in-progress tasks but create a baseline that includes the newly-selected tasks.
You check out your schedule in Project Web App (PWA) for editing and select the newly-added tasks.
What should you do next?
A. Set an interim plan.
B. Use an unused baseline to set a new baseline.
C. Clear the baseline and then set a baseline for the entire project.
D. Set a baseline for only the selected tasks.
Answer: B
Q51. You are an administrator in an organization that uses Project Server 2013. Single entry mode is disabled.
Resources use the Tasks page in Project Web App (PWA) to report task progress. You need to ensure that resources have the ability to report work actuals per day.
What should you do?
A. Set the tracking method to actual work done and work remaining.
B. Set the tracking method to percent of work complete.
C. Set the tracking method to hours of work done per period.
D. Enable the option to allow users to define custom periods for task updates.
Answer: C
Q52. The IT department uses Project Online services to analyze the projects they will execute the next year. Four projects in the pool with their respective priority and costs are shown in the exhibit. (Click the Exhibit button.)
The team wants to get the most value from their portfolio, with the cost constraint indicated.
There are some last-minute restrictions that could change their selection; the CEO indicates that the CRM Global Training project must occur when the CRM Deployment Project takes place.
As the portfolio analyzer, you need to assist the team in achieving their goals.
You force-in the CRM Global Training project. What are two results of this action? (Each correct answer presents part of the solution. Choose two.)
A. The sum of Cost Estimate of Selected Projects is 900k.
B. The sum of Cost Estimate of Selected Projects is 1450k.
C. The Portfolio Strategic Value is 100%.
D. The Portfolio Strategic Value is 56%.
Answer: A,D
Q53. You are a portfolio manager for an organization that uses Project Server 2013.
You plan to create weekly status project reports for your executive team. You want to publish your report only once in Project Web App (PWA). Users must be able to fully interact with the report by adding or excluding fields and by changing the rows or columns fields.
You need to create a report that meets these requirements.
What should you do?
A. Create a tabular report in Microsoft SQL Server Reporting Services (SSRS).
B. Create a Pivot Table report in Microsoft Excel Services.
C. Create a graphic report in Microsoft Visio Services.
D. Create a view in Project Center.
Answer: B
Q54. Your organization is a multinational corporation that uses Project Online to plan and control the projects in different business units. Each business unit has its own portfolio of projects but can participate in strategic projects.
The Research and Development (R&D) department has been struggling to gather and materialize the new ideas. The Project Management Office (PMO) has the necessary templates and Enterprise Project Types (EPTs) to start a formal process for any new product and to adhere to the general guidelines. However, the R&D group does not want to register all of their ideas since many are related to improvements and few of them could be materialized into projects.
You need to generate a solution that allows R&D to gather their ideas and facilitate the materialization into Enterprise Projects.
What should you do?
A. Create a new EPT for the SharePoint Task List and name it R&D New Idea.
B. Within the same site collection of Project Web App (PWA), create a Custom SharePoint Item List for ideation and requests with custom fields that easily match with Project custom fields when using the Add SharePoint Sites command in Project Center.
C. Create a new EPT for Enterprise Projects and name it R&D New Idea.
D. Within the same site collection of Project Web App (PWA), create a custom list for ideation and match list columns with Project custom fields when using the Create Projects command in the SharePoint Item List.
Answer: D